VACANCY ANNOUNCEMENT
Prince William County
Chief Deputy Clerk
Position No: 895521
Salary Range:
$51,002 - $81,604
Application Deadline March 10, 2010
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The Office of Executive Management, Clerk to the Board of County
Supervisors (BOCS) is seeking a highly qualified professional for
the newly created position of Chief Deputy Clerk to the Board of
County Supervisors. The Chief Deputy
Clerk is a single position classification that is expected to
possess technical expertise and independently perform specialized
duties, as well as the full range of office and administrative
support duties, in support of the Clerk to the Board. The Chief
Deputy will report directly to the Assistant to the County
Executive-Clerk to the Board.
Duties:
Performs difficult and administrative work assisting the
Assistant to the County Executive/Clerk to the Board of County
Supervisors, in planning, organizing and supervising the
administration of the daily operation of the department. Supervision
is exercised over subordinate administrative support and/or
accounting assistant personnel as required and shall assume the
duties and responsibilities of the Clerk to the Board in their
absence.
Assists the
Clerk to the Board in assuring the legal requirements are met for
posting of public notice and the preparation and distribution of
legal notices and advertisements for public meetings and hearings.
Provides placement of timely public hearing advertisements in local
newspaper and special meetings of the BOCS and posting of agenda and
notices to the County website.
Following
established procedures, prepares draft agenda, agenda items, brief
sheets and related documents, reviews agenda items submitted by
departments/agencies for consistency of format, comprehension and
accuracy; formats and finalizes the arrangement of agenda packets
and ultimate distribution to the members of the Board of County
Supervisors and availability to the public.
May provide
guidance to department directors and staff in scheduling agenda
items to come before the BOCS, including presentation of agenda
process education programs to agencies as requested.
Organizes
the preparation of facilities for all meetings of the Board of
County Supervisors coordinating with appropriate staff and
departments of the County. Attends all meetings of the Board of
County Supervisors; assists in the recording of events or actions
taken at meetings and prepares records of official proceedings.
Responds to citizen and BOCS staff requests regarding official
actions of the BOCS and may provide interpretation of related
policies and procedures for others.
Oversees
records management activities for the Board of County Supervisors
and the Office of the County Executive to include resolutions,
ordinances, and information pertaining to various Boards, Committees
and Commissions and other vital historical documents in compliance
with the Virginia State Freedom of Information Act and established
rules of procedure. Assists in the management of the annual
financial disclosure forms as required by state and County Code.
Participates in office organization and procedure development.
For further information, or to file an application:
http://www.pwcgov.org/default.aspx?topic=040065002220004806 |
VACANCY ANNOUNCEMENT
City of Richmond
Deputy City Clerk
Position
#04M00000019
Salary Range:$56,101.00 - $92,149.00 Annually
The City
Clerk’s Office for the City of Richmond is seeking a highly qualified
professional for the position of Deputy City Clerk. The Deputy City Clerk
will assist the City Clerk in recording and maintaining all official records
and proceedings of the City Council. The Deputy City Clerk will report to
the City Clerk.
Duties
include, but are not limited to: assisting with supervising staff including
selecting or recommending applicants; training, assigning and evaluating
work, counseling and disciplining staff as warranted; monitoring and
training staff regarding federal, state and local laws; assisting with
coordinating office orientation process for newly elected and appointed
members of Council; assists the City Clerk with implementing initiatives and
directives of the City Council; advertises ordinances in local papers;
conducts necessary research; responds to citizen requests for information in
accordance with Virginia Freedom of Information Act; prepares and monitors
office budget; assists with preparation of City Clerk’s Budget; attends all
Council Meetings; monitors payroll activities and procedures; reviews and
approves information posted on the Clerk’s Office website, Council’s Monthly
Meeting Calendar and other public communication venues. Performs the duties
of the City Clerk in the City Clerk’s absence.
The successful applicant
must possess: strong supervisory skills; organizational skills; analytical
skills and excellent verbal and written communication skills. The selected
applicant must also demonstrate an ability to pay attention to detail,
adhere to established deadlines, follow procedure, successfully manage
multiple tasks, appropriately respond to customer inquiries and work
independently.
Requires a Bachelor’s degree
and training equivalent to two years of college education in office
management, business administration or public administration.
Submit a City of Richmond
employment application. Open until filled.
Apply here
VACANCY ANNOUNCEMENT
County of Arlington
Deputy Clerk to the County Board
Salary Range:$43,368.00 - $71,718.40 Annually
This employee serves as
part of a team within the Office of the County Board which is the five
member governing body of Arlington County. The Deputy Clerk works closely
with the Clerk to the County Board on meeting related matters, including
attending regular meetings to provide assistance to the Clerk; setting-up
for Board meetings; transcribing the Board actions and Clerk’s notes into
minutes; tracking, composing, and forwarding for publication legal notices
of public hearings in accordance with State law; preparing final action
summaries of Board actions for posting on the website immediately after
hearings; and composing letters to applicants of cases detailing Board
actions.
Additional responsibilities include preparing certifications and other
documents on Board actions for Clerk’s signature; composing correspondence
for County Board Chairman’s signature on agenda-related items; conducting
research of County Board records; monitoring office budget and processing
and tracking payment vouchers; preparing proclamations and special
recognitions for Chairman’s signature; and performing annual records
retention process.
In addition to the Clerk and Office team, the Deputy has contact with County
Board members, senior level staff, and the public. The employee will provide
support for office-wide projects as well as perform or coordinate office
functions. The Deputy reports to the Clerk of the County Board. In the
absence of the Clerk, the Deputy serves as Acting Clerk to the County Board
and assumes such responsibilities.
For more
details and to apply online, click
here
VACANCY ANNOUNCEMENT
Town of Mount Jackson
Finance Director
The Town invites
applications for the full-time position of Finance Director. The position
duties include overall management of the accounting and financial reporting
for the Town. Also included are: oversight of investments, utility and tax
billing, and administration of financial software. The position also has
responsibilities for assisting in the administration of human resources,
insurance, and benefits. CPA Preferred; Sound experience and understanding
of GAAP, knowledge of internal controls, GAAP, GASB statements and municipal
accounting concepts and procedures strongly desired. Excellent benefits.
Applications desired by September 30, but accepted until position is
filled. Forms available at Town Hall, P.O. Box 487, 5901 Main St., Mount
Jackson, VA 22842, or at
www.mountjackson.com. 540-477-2121 EOE
VACANCY ANNOUNCEMENT
County of Culpeper
Assistant to the Deputy Clerk of the Board of Supervisors
Salary Range: $12.59 – 18.26
per hour
Culpeper County is seeking qualified candidates to assist the Deputy Clerk
of the Board
in performing various duties for the Board of Supervisors such as preparing
for meetings, transcribing minutes, filing, answering phones, etc. This is
a part time position that would work up to 35 hours per week. Hours are
flexible.
Must have the education and
experience equivalent to a diploma or GED supplemented with 3 – 5 years of experience performing administrative work in
a government setting.
To view more information on
the job please go to
www.culpepercounty.gov. This position is open until filled
but candidates are encouraged to apply online by the close of business,
December 5, 2008.
County of Culpeper
Human Resources Department
306 North Main Street
Culpeper, VA 22701
540-727-3422
EOE/ADA/Drug Free Workplace
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