_ 1.      Do you use laptops, IPad, or paper for your agenda packets?

2.      If a paper agenda packet is used – do you use the binding machine to put your information together or use a 3 ring (notebook) binder?

3.      If you use electronic packets, what software package is used?

4.      Any additional information you would like to share.

Deborah Davis
Sussex County       



11/09/2011 08:30

Our Board agenda is put together using PDF files and placed on an FTP site so that the Board can access the large file from their laptops. The same agenda material can be accessed from our website (minus the Closed Meeting material) and is done through DotNetNuke (DNN) which is used for our entire website. We link the PDF files to each item of the agenda.

11/09/2011 08:36

Our City Council uses the iPad to receive their agenda packets. we use iAnnotate to access the agenda.

11/09/2011 08:37

The City of Lynchburg uses iPads. I create an agenda packet using Adobe Acrobat professional. When the Agenda is ready for distribution I place the packet into a "dropbox" that each Council Member can access and download onto their iPads. After it is loaded on the iPad we use iAnnotate to read the document and make notations, etc. It has been very successful...so far!!!

11/09/2011 08:43

Botetourt County uses paper packets. The documents are bound together in a file folder using prong fasteners.

We will probably go to some type of electronic version in the near future.

Amy Keller
11/09/2011 08:43

The Town of Strasburg sends out electronic packets which are created using Adobe Acrobat. But, of course, we have six members who still request paper copies and these are sent to them simply stapled together since the hope is they will use the electronic version. The full agenda packet can also be accessed on our website. We do not furnish Council Members with iPads or laptops.

11/09/2011 08:59

Our City Council, City Manager, Deputy City Manager and City Attorney all use iPads. We prepare NO paper copies of the agenda.

We use pretty much the same process as Larry in Lynchburg - Adobe and iAnnotate.

In addition, our entire agenda packet is posted on our website.

City Council is supplied iPads by the City of Staunton. It has streamlined our process so much and has paid for itself in the short amount of time we've been using the iPads!

Diane Gaber
11/09/2011 09:08

King and Queen County Board packets are in paper form and put in a 3 ring binder.

Lora Walburn
11/09/2011 09:30

1) Agenda is provided to body in hard copy and scanned to pdf for distribution and upload to our website.

2) Two request bound documents; three request 3-ring binder/notebook.

3) Our copier is also a scanner - fairly standard these days. Currently, we use Adobe Acrobat X.

Connie Nalls
11/09/2011 09:31

In New Kent, we still have paper meeting packets for the Board members. It is published on the website and everyone else gets it from there.

Erica Kann
11/09/2011 09:38

1. iPads for Manager, Assistant Manager, City Attorney, and five council members.
2. Granicus and post to website.

Feel free to check out our website wwww.harrisonburgva.gov/agendas

Barry Lawrence
11/09/2011 09:54

1. Henrico County has desktop computers in our Board Room that we use for agenda packets. The only Board meeting information that the Board members receive in advance of the meeting are the agenda and resume (a brief one or two paragraph summary of each item), which are faxed or sent to them several days before the meeting by a police aide. We are currently looking at replacing the desktops with ipads.

2. The only official who receives a paper packet is the County Manager. We put his information in a three-ring binder.

3. We use Adobe pdf software for our electronic agenda packages.

11/09/2011 10:10

The Town of Occoquan uses paper, fastened with staples. Supporting documents are grouped and fastened individualy by topic, but not fastened to the base agenda packet.

Cyn thia Gordon
11/09/2011 12:01

The Town of Chase City uses paper agendas. We use 3-ring binders.

Patricia H. Keatts
11/09/2011 14:07


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